The payroll department is responsible for processing the payroll for all University employees.
Web Time Entry
Instructions and Important Information
- Employee and student instructions
- Supervisor instructions and proxy set-up information
- Earn codes
- Tips and reminders
Schedules and important dates for biweekly, monthly and student payroll.
Biweekly Payroll
Important dates for employee changes to Human Resources, Web Time Entry time sheet submissions to Payroll and pay dates for employees on the Biweekly payroll
Monthly Payroll
Important dates for employee changes to Human Resources and pay dates for employees on the Monthly payroll
Student Payroll
Important dates for Human Resource authorization for student employment, Web Time Entry time sheet submissions to Payroll and pay dates for the Student payroll
Changes to an existing direct deposit allocation must be submitted on a new written authorization form and submitted to the Payroll Office. All changes are effective immediately unless otherwise noted by the employee.
- Employee direct deposit form (PDF) to authorize direct deposit
- Student direct deposit form (PDF) to authorize direct deposit
All forms must be hand delivered to the Payroll Office, or sent via campus mail.
W2 reprints – Please contact the Payroll department at payroll@colgate.edu or call 315-228-7803 or 315-228-7802 for assistance.
Changes to employee Federal withholding (form W4) and/or New York State withholding (form IT-2104) should be submitted to the Human Resource Office.